Eclipse Group Announces Results of Market Research Into use of Document Management and Imaging Software

New Research by Eclipse Finds that Finance Departments are Still too Reliant on Paper-based Processes, Rather Than Using Document Management and Imaging Software

HAYWARDS HEATH, England, May 4, 2011 - Key findings:

- 67% of respondents are currently sending the majority of their sales
invoices by paper rather than electronically using a document management
solution

- 75% of respondents are currently sending the majority of their purchase
invoices by paper rather than using a document management system

- 83% currently have to re-type invoices received into their finance
system

New market research conducted by Eclipse Group
www.eclgrp.com reveals that 75% of companies are still heavily reliant
on paper based invoicing processes, despite the significant risks this brings
to the business. The survey, which includes the views of financial
professionals from a variety of sectors including insurance, financial
services, industrial and automotive, also found that 83% of respondents
currently have to re-type invoices into their finance system upon receipt
into the accounts departments rather than using a document management system
(www.eclgrp.com/news/2/82), raising serious concerns over accuracy and
efficiency.

Commenting on the research results, Gary Waylett, CEO of Eclipse Group
says, "Given the efficient way most businesses are now able to share
information, it is surprising to find so many finance departments are not
using a document management solution (www.eclgrp.com/company) and
continue to re-key data between systems. In addition to duplicating effort,
and hence adding cost, re-keying significantly adds the risk of errors which
then complicates the reconciliation process."

Waylett continues, "Paper-based working is a high risk approach, as too
many companies have unfortunately discovered. Paper records are at risk of
flooding, fire, theft or loss in transit to a third party archive, risking
compromise of both corporate intellectual property and personal details as
well as breach of the Data Protection Act."

Eclipse Group believes that the adoption of the latest document
management and imaging software (
www.eclgrp.com/document-management-and-imaging) can deliver
significant financial savings. A document management system can reduce manual
intervention and electronic authorisation will enable finance to focus
attention just on the exceptions. A document management solution will also
allow staff overheads to be cut, as well as greatly reducing or removing time
spent answering queries, searching for invoices and tracking authorisation
across the organisation.

Waylett explains, "The integration of a document management solution with
financials can add greater control and improve compliance, whilst also
reducing risk - as long as effective off-site backups are in place,
organisations are no longer exposed to the danger of off-site storage
disaster with paper archives. Finance has played a key role in supporting the
business over the past few years. As organisations start to look for new
growth opportunities, now is the time for the spotlight to turn to finance,
to squeeze greater value from the department through greater efficiencies and
far better financial control."

Those finance professionals surveyed said that efficiency
gains would be the key driver for implementing a document management system
(38%) with improvements in accuracy the second most popular choice (19%).
Surprisingly, the green agenda was the least popular reason for implementing
document management and imaging software (3%).

About Eclipse Group

Eclipse Group is an international business consultancy and
solution provider specialising in the provision and implementation of
business management software to both national and multi-national
organisations.

Since the opening of our first office in 1987, Eclipse Group
has implemented solutions and provided strategic consulting services to more
than 2,000 organisations in 70+ countries around the world. Working directly
with other Eclipse Group companies and a network of established business
partners worldwide, Eclipse Group continues to provide proactive advice and
support services to help organisations streamline their accounting, business
management and reporting processes.

Eclipse Group has developed close business relationships with
a number of major software authors including; Infor, Microsoft, Proactis,
Systems@Work and VersionOne, enabling Eclipse Group to deliver strategic,
effective and resilient solutions to manage the following business
requirements: Financial and management accounting; Reporting/consolidation;
Business intelligence; Spend control, purchase to pay, personal expense
management; Time recording and billing; Business automation, document
management, scanning and workflow.

These strategic business partnerships, combined with Eclipse
Group's commitment to providing the very highest levels of consulting,
support and training services, ensure strong and long lasting customer
relationships

    For further information, please contact:

    Kirsty Cornell/Kieran Kent
    itpr
    t. +44(0)1932-57-88-00

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